Vendor Forms

VENDOR FORMS

Identify relationship with specific individuals or their immediate families, including: the Board of Trustees, the Superintendent, or any other employee or contractor who makes recommendations to the District with respect to expenditure of funds.

  • CIQ - Conflict of Interest Questionnaire
      (For vendor or other person doing business with local governmental entity.)
  • CIS - Local Government Officer Conflicts Disclosure Statement
  • W-9 Form and Instructions

 

Conflict of Interest Questionnaire

Effective May 25, 2007, Section 176.006, Local Government Code requires that persons or agents who enter or seek to enter into a contract with a local government entity shall file a completed conflict of interest questionnaire (Form CIQ), if they have an employment or other business relationship with an officer or family member of an officer of the entity or have given the officer or family member gifts in excess of $250 aggregated over a twelve-month period.

Failure to disclose this information is a Class C misdemeanor.  This requirement will be addressed in all request for bids or proposals but vendors doing business with the district by purchase orders must also complete this form.

  What is a CIQ?   During the 2005 Texas Legislative Session House Bill 914 passed and became effective on January 1, 2006 (Chapter 176 of the Local Government Code).   The bill requires individuals or businesses who contract business with the district to file a Conflict of Interest Questionnaire (CIQ). 
The conflict of interest questionnaire and disclosure statement were created by the Texas Ethics Commission (TEC).
The bill appears to apply to all persons or businesses who conduct business with the District, including those who submit bids on contracts or participate in any other purchase or sales transactions.

  When must the form be completed? A person who wishes to conduct business with the District must file a questionnaire no later than seven days after the date the person begins contract discussions or negotiations with the District, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the District.

 

Notification of Criminal History

Texas Education Code, Section 44.034 requires that a person or business entity that enters into an contract with a school district must give advance notice if that person or an owner or operator of the business has been convicted of a felony.  Contracts may be terminated for failure to give notice or if conduct is misrepresented.  A certification page is include in all requests for bids and proposals but if a vendor is doing business by Purchase Orders, a notification form is still required for such convictions.

Certificate Statement:

Texas Education Code Section 44.034.  Notification of Criminal History of Contractor.

  1. A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony.  The notice must include a general description of the conduct resulting in the conviction of a felony.

  2. A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.  The district must compensate the person or business entity for services performed before the termination of the contract.

  3. This section does not apply to a publicly held corporation. 

IMPORTANT VENDOR INFORMATION ON FINGERPRINTING:

Texas Education Code Chapter 22 and fingerprinting requirements for persons and vendors providing services to the Bells ISD.

Discrimination

Vendors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin.  Bidder must certify that the company complies with Executive Order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations.


Bid Form

Explanation of Fingerprinting and Texas Education Code